policies

Anti-Nepotism

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In order to avoid both the reality and appearance of a conflict of interest in employment within the Louis Bay 2nd Library & Community Center, no member of the immediate family of the Director or any Board Member shall be permitted for any paid position except Page.  No applicant for a position will be employed by the Louis Bay 2nd Library & Community Center if a member of the applicant's immediate family is currently employed in the Library.  .  Immediate family members shall not have or be placed in a supervisory position of an employee. 

Immediate family member shall mean any individual who is related by marriage or blood and shall include, spouse, children (biological or adopted), parents (biological or adopted), relations by marriage (e.g., step child, step parent, brother-in-law, sister-in-law, niece, nephew and parent-in-law), domestic partners, and civil union partners. 

All individuals who apply for employment with the Louis Bay 2nd Library & Community Center shall be required to disclose all immediate family members who are employed by the Library.  Such information shall be maintained as confidential. 

All Louis Bay 2nd Library & Community Center employees and officials shall disclose within sixty (60) days of enactment of this policy all known immediate family members currently working for the Library. 

In the event an employee becomes an immediate family member of another employee through marriage, adoption, civil union or otherwise, then such familial relationship shall be disclosed to the Library Director within sixty (60) days.  Individuals who become immediate family members with another employee by way of marriage, adoption, civil union, or otherwise, will be allowed to continue to work for the Library, but not in the same division or department and not in a supervisory/subordinate capacity.  The Louis Bay 2nd Library & Community Center will make every effort to transfer an employee who becomes an immediate family member as a result of marriage, adoption, civil union, or otherwise; however, if a transfer or other accommodation is not possible, the Louis Bay 2nd Library & Community Center reserves the right to terminate an employee who violates this policy as a result of marriage, adoption, civil union, or otherwise.  An employee will not be deemed to be in violation of this policy if an immediate family member is appointed to be the Director or elected to the Board after the date of hire of the employee. 

Any employee who willfully or deliberately fails to disclose a known immediate family relationship within the Louis Bay 2nd Library & Community Center shall be subject to disciplinary action for which a penalty up to and including termination may be imposed. 

Revised: 04-Nov-2014
Approved by the Board of Trustees: 10-Dec-2014

CIRCULATION

REQUIRED FOR BORROWING

Any library patron wishing to borrow materials from the Louis Bay 2nd Library must present a valid BCCLS library card.

To accommodate patrons’ use of advancing technology, the library will allow use of smartphone and smart device apps (i.e. Key Ring, or other digital rendering) in lieu of traditional library cards.  Additional verification or ID will be required to ensure that the presenter of the car is the legitimate card holder.

BORROWING LIMITS

Each patron may borrow materials up to the following limits at any one time.  A total of fifty (50) items may be on loan at once to a person.

Material Type

Borrowing Limit

Books

20

Encyclopedias

1

Magazines

10 

DVDs

10 

CDs

10 

Audiobooks 

10

Video Games

5

BOOK RETURN

The book drop return, located next to the Library’s front entrance on Lafayette Avenue, is open for returning materials when the Library is closed.  Items returned on the due date will not be charged fines.

LOAN PERIODS

ITEM TYPE

LOAN PERIOD
IN DAYS

RENEWALS

FINE PER DAY /
MAX FINE

Audiobook
Fiction
Non-Fiction
Read-A-Long

28

2

$.10 / $5.00

New Book
Fiction
Non-Fiction
YA Non-fiction

14

1

$.10 / $5.00

All Other Books
Fiction
Non-Fiction
Large Print
Spanish / ESL
YA Fiction
Juvenile Fiction
Juvenile
**

28

2

$.10 / $5.00

Media

     

New DVD & Blu-Ray

3

1

$1.00 / $10.00

DVD & Blu-Ray

14

2

$1.00 / $10.00

Games

14

2

$1.00 / $10.00

New Music CD

7

1

$1.00 / $10.00

Music CD

14

2

$1.00 / $10.00

** Exceptions:

     

Holiday Books

14

2

$.10 / $5.00

Summer Reading

14

0

$.10 / $5.00

High Demand

14

0

$.10 / $5.00

INTERLIBRARY LOANS
(From Outside The BCCLS System)

as determined by
the lending library

as determined by
the lending library

as determined by
the lending library

FINES/LOST OR DAMAGED MATERIALS 

Items not returned on the due date will result in a fine, excluding Sundays and holidays.

Patrons will be billed for the replacement cost (as set by BCCLS policy) of materials overdue for 8 weeks or more.  Failure to pay the replacement costs may result in the Library filing a complaint under Hawthorne, New Jersey, Municipal Code § 304-4.  Patrons will be billed for the replacement cost of material returned in damaged, wet or unusable condition.

BLOCKED PATRON RECORDS

A patron record is blocked by the system when:

  • A Courtesy, Pay, or Institution Card - – Charges on the account total $5 or more.
  • A standard card - Charges on the account total $10 or more.
  • The patron has 10 or more items overdue.
  • The patron has any item long overdue (45 days).

RESERVES

Any item in circulation may be reserved with the exception of those marked “Hot Copy” or “High Demand”.  A staff member will try for two (2) days to notify a patron that a requested item is available for them.  If the reserved item is not picked up within three (3) days after notification, it will be taken off reserve and returned to the shelf or given to the next patron on the reserve list.  Patrons are strongly encouraged to provide an e-mail address and/or cell phone number able to receive text messages; by doing so they will receive immediate notification when a reserved item is available for them.  If no e-mail or cell phone number is available the patron will be called.

INTERLIBRARY LOANS

The library encourages the use of Interlibrary Loan (ILL) System for the requesting of materials not owned by the Louis Bay 2nd Library and Community Center or any other BCCLS member library.  Patrons are limited to placing seven (7) requests per week.

Revised: 09-Sep-2019
Approved by the Board of Trustees: 09-Oct-2019

COLLECTION DEVELOPMENT POLICY

The Louis Bay 2nd Library & Community Center exists to serve its community and is committed to providing services and resources to meet the informational, educational, cultural, artistic and recreational needs and interests of its residents without discrimination and without favor.

The purpose of Louis Bay 2nd Library & Community Center Collection Development Policy is to provide framework for the creation and maintenance of a collection of resources that supports the community. The library will encourage the use of resources to assist individuals in their pursuit of the ideas, information, and creative experience of the world.

This policy will serve as a guideline for selection and acquisition of materials, acceptance of gifts, ongoing management, and reconsideration of materials in the collection. This document cannot cover every situation and is not intended to replace the professional judgment of the staff librarians.

The library is dedicated to the protection of the free expression of ideas and the private reading, listening, and viewing rights of individuals as protected by the First Amendment of the United States Constitution and as set forth by the American Library Association’s Library Bill of Rights, Freedom to Read and Freedom to View statements.

COLLECTION GOALS

The Library's collections include materials in a variety of formats, at many intellectual levels, to serve a wide range of ages, reading, listening and viewing skills and educational backgrounds. 
 The Library collection will be selected and maintained to enable each person to find the materials and information that she or he wants according to her or his own free choice. The collection, taken as a whole, will be an unbiased and diverse source of information representing as many viewpoints as possible. Materials are not excluded, removed or suppressed because of the language used or views presented. Inclusion of an item in the collection does not constitute endorsement of its content by the Library, nor does it guarantee the accuracy of the information contained therein.

ACCESS

The Board of Trustees recognizes that full, confidential, and unrestricted access to information is essential in order for patrons to exercise their constitutional rights. The Board believes reading, listening, and viewing are individual private matters. While anyone is free to select or reject materials for themselves or their own minor children, the freedom of others to read or inquire will not be restricted.

The Library does not stand in loco parentis. Parents and legal guardians are responsible for the use of the library’s collection by children. It is only the parent or legal guardian who may restrict his/her children from access to library materials or services. The Library collection will be organized, marked, and maintained to help people find the materials they want, however materials will not be restricted, sequestered, altered or labeled by the Library because of controversy about the author or the subject matter. The selection of library materials will not be limited by the possibility that items may be viewed or checked out by minors.

SELECTION AUTHORITY AND DECISIONS

The ultimate responsibility for the direction, purpose and scope of the Collection Development policy rests with the Library Board. The authority and the responsibility for the selection of library materials is delegated to the Library Director by the Library Board and, under his/her direction, to the professional staff who are qualified for this activity by reason of education, training, and experience.

The public is strongly encouraged to suggest items, topics or authors they would like to see included in the collection. Requests may be met through purchasing, reciprocal borrowing, electronic resources or other means.

CHALLENGES TO EXPERIENCE

The Library Board considers all materials selected under this policy to be constitutionally protected under the First Amendment of the United States. If a patron claims that a particular item is not constitutionally protected, the burden of proof rests with that patron. If a court having jurisdiction over the Library rules that any material in the collection is unprotected by the Constitution, such material will be removed immediately. Materials under court consideration will remain available to patrons until a court ruling is made and all appeals are exhausted.

The Library Board recognizes the right of individuals or groups to question materials in the collection. Patrons who have concerns regarding the content of any Library materials will be asked to formally present their opinions by completing the Request For Reconsideration of Library Materials Form and submitting it to the Library Director for consideration by the Review Committee. Anonymous phone calls, rumors, or voiced concerns will not be forwarded to the Review Committee for consideration.

The Library will give serious consideration to each opinion so expressed. Material under consideration will remain available to patrons until a decision is made. Because of the need to meet individual as well as group preferences, the number of forms received will not be a factor in reaching a recommendation.

The Review Committee comprised qualified Librarians and Collection Development professionals employed by the library. Committee members will make a recommendation based on their judgment as to whether the material was appropriately selected and made accessible under this policy.

The Library Director will make a final decision regarding the material and reply to the individual or groups in writing as soon as practical. If the person submitting the form is not satisfied with the Library Director’s response, he or she may discuss their concerns with the Library Board during the “Public Comment” portion of the agenda at the next regularly scheduled monthly meeting. The Board will consider the issue and will render a final decision in the matter.

DIGITAL SIGN

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PURPOSE

The primary purpose of the library’s digital sign is to promote Library services and Library Programs.  The Library staff reserves the right to deny use of the sign, alter the contents and design of information, and pull and post messages as they see fit.

Messaging via the digital sign is available to non-profits and other organization that provide programs and services to the Louis Bay 2nd Library and Community Center or to the Borough of Hawthorne with the approval of the Board of Trustees of the Louis Bay 2nd Library and Community Center; however, it is not a guarantee of its use by the non-profits or other organizations.

Messaging via the digital sign may be requested by those groups paying to use the Meeting Rooms of the Community Center with the approval of the Board of Trustees of the Louis Bay 2nd Library and Community Center.

Messaging via the digital sign cannot be used for the promotion of private businesses or services, the sale of goods and services, or political promotions.

Messages must comply with the guidelines on the Meeting Room Application Form.

Revised: 14-Sep-2015
Approved by the Board of Trustees: 14-Oct-2015

Display Cases
for Public Collections

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  • The library offers the public the chance to display collections that meet the informational, educational, cultural, artistic, and recreational needs and interests of its residents. Collectors are reminded that their works will be viewed by patrons of all ages.
  • Applications for exhibits are made on a first-come, first-served basis. The Library shall have the final decision on the content of all exhibits and displays. The Library reserves the right to reject any display in whole or in part which it deems in its sole discretion to be inappropriate based upon local community standards.
  • While all collections will be considered, display case space is not provided for commercial, religious, or political purposes.  
  • The display cases consist of two freestanding cases: the Minnie B. Johns Memorial lighted oak case (38” x 12” x 45” with two adjustable shelves) and a table case (45” x 22” x 8”).
  • Because exhibits and displays are used to present fields of interest as varied as possible, the Library is not able to devote space to a specific week or day each year.
  • The Library does not require a fee to display an exhibit. Voluntary donations may be made to The Friends of the Library and will be accepted with appreciation. 
  • Cases are locked, but the Library assumes no responsibility or liability for the safekeeping of any items exhibited. 
  • Exhibits and displays will typically be scheduled for a period of one month. If the exhibit/display is not set up at the assigned period, the exhibit/display may be cancelled by the library. It is expected of the exhibitor to contact the Library as soon as possible if they cannot set up on a specific date. 
  • The Exhibitor is responsible for the set up and breakdown of the exhibit on the dates and times agreed to on the Display Case Application.
  • The library recognizes that the policy cannot address all possible situations and it is not an all-inclusive document. Situations not specifically addressed in the policy are handled as they arise. 

Revised: 05-May-2018
First Reading: 09-May-2018
Approved:13-Jun-2018

Exam Monitoring 

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Louis Bay 2nd Library’s Librarians will serve as monitors for exams taken by distance learners within the following guidelines:

  • Monitoring is a free service.
  • A minimum of one-week advance notice is required. In addition, all test taking requirements must be received from the issuing educational institution before any tests are taken.
  • Exams will be scheduled during normal library hours of service.
  • The Library/Librarian cannot monitor online exams that require public access computer settings to be modified.
  • Direct supervision during the exam is not provided.
  • The exam monitor will be the Librarian in charge at the time the exam is taken.

Librarian Responsibilities:

  • Checking identification of student taking the exam.
  • Noting the time that an exam was started and completed in the Library.
  • Signing the required school supplied documentation.
  • Situating the student in a quiet area of the library or at the pubic PC area, whichever is better suited to the circumstances.
  • Fax the completed exam to the institution; provide the fax confirmation to the student and retain a copy at the Library.
  • Dispose of the completed exam according to the institution’s instructions.

Student Responsibilities:

  • Confirm that this monitoring policy meets the requirements of the institution giving the examination.
  • Accept responsibility for providing postage and any other expenses incurred.
  • Ensure that the library’s computing resources are adequate for their test taking requirements. The Library accepts no responsibility for Internet connections.

For more information, contact the Reference Desk at 973-427-5745 x17

Revised: 19-Oct-2021
Approved by the Board of Trustees: 08-Dec-2021

Gallery

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The purpose of Louis Bay 2nd Library & Community Center William A. Monaghan Gallery Policy is to provide a framework for the selection and maintenance of a collection of artistic works to assist individuals in their pursuit of the ideas, information, and creative experience of the world.

  1. The Library offers artists the opportunity to display works that meet the informational, educational, cultural, artistic, and recreational needs and interest of its residents.  Artists are reminded that their works will potentially be viewed by patrons of all ages.
  2. Selection guidelines for exhibits include:
    1. Selection criteria for art exhibits follow the standards set in the Library’s collection Development Policy.
    2. The Library reserves the right to refuse artworks not conforming to the Library’s Collection Development Policy.
    3. Patrons may request to reconsider an art piece just as they can any other material available at the Library.  The procedure for reconsideration is explained in the Collection Development Policy.
  3. Inclusion of an item or items in an exhibit does not constitute endorsement of its content to the Library.
  4. While all artwork will be considered, the Gallery space is not provided for commercial, nor for specifically religious or political purposed.  Exhibitors may provide a printed catalog or listing of the exhibited materials with detailed information, but items may not have prices affixed.
  5. The Library does not require a fee to display an exhibit not does it charge a commission for the sale of items.  Voluntary donations may be made to The Friends of the Library and will be accepted with appreciation.
  6. The Library assumes no responsibility or liability for the safekeeping or any items exhibited.
  7. The Library recognizes this policy cannot address all possible situations and it is not an all-inclusive document.  Situations not specifically addressed in the policy are handled as they arise.

Revised: 27-Oct-2015
Approved by the Board of Trustees: 10-Feb-2016

Gift

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The Louis Bay 2nd Library’s Memorial/Gift Fund is a wonderful way to honor a friend or loved one. We will honor requests for books, videos or other items. If you would like to match the subject of the gift with the interest of the person being honored, please note the subject area, for example: Sports, Home Improvement, Cooking, etc.

We will accept monetary donations at the Adult Services Reference Desk or you may print out the donation form and mail it in with your gift.

We will acknowledge receipt of your gift and send notification to the family. A gift plate will be placed on the item. If you have any questions please call 973-427-5745.

Are Perfect For... 

Memorials 

Birthdays 

The Person Who Has Everything 

Graduations 

Holidays 

Book Lovers 

Friends Who Are Moving Away 

Anniversaries 

Thank You's

Revised: 07-Feb-2017
Approved by the Board of Trustees: 08-Mar-2016

Internet Access

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The Louis Bay 2nd Library & Community Center attempts to provide library users with the most current resources available. We accomplish this, in part, by offering patrons free access to the Internet from workstations located in the facility.

The Internet is a worldwide entity with a diverse user population. Our patrons access and use it at their own risk. The library does not monitor and has no control over the information found through the Internet and is not responsible for its content, timeliness, or accuracy. All Internet resources available in the library are provided equally to each library user. The library reserves the right to designate specific computer areas for use by our patrons. The library may set time limits for its use so that all patrons seeking access will have an appropriate opportunity. The library reserves the right to end an Internet session when time limits are exceeded.

Parents or guardians, not the library or its personnel, are responsible for the information found by children. Because parents or guardians may feel that information available through the Internet is not suitable for viewing by the children in their care, supervision is advised.  Normally, the library staff will not monitor or supervise Internet access, other than for length of use. However, if Internet searching results in disruption of library services, or if patron behavior when using Internet resources becomes inappropriate for a library setting, the library reserves the right to end the session.

The Louis Bay 2nd Library & Community Center Library is not responsible for damage to a patron's disk or computer, or for any loss of data, damage or liability that may occur from use of the library's computers. The library has installed a virus checker on its computers; however this will not completely protect patrons from getting a virus. Information downloaded from the Internet may contain a virus and patrons will be advised to have virus-checking software on their computers.

The library supplies and maintains a wireless Internet connection. This connection is for the convenience of our patrons who wish to use their personal computers for library research and other legitimate Internet activities. Please note that this is an unsecured network with no firewall in place. As such, all transactions are vulnerable to "lurking", viruses and other Internet hazards.

Any illegal use of this network is forbidden. Illegal use would include, but is not limited to transmission of illegal materials, abuse of copy written materials, spamming, pinging, software piracy, obscene speech or materials, child pornography, underage gambling or other illegal actions. Anyone discovered using this network for illegal purposes will be required to leave the premises immediately and may be subject to criminal or civil liability. The Library cannot provide technical assistance with accessing this service and will not be held liable for any damage to personal equipment that occurs while using this connection. Use is strictly at your own risk.

Approved by the Board of Trustees: 14-May-2014

Meeting Room

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POLICIES

The Library desires to provide an opportunity to bring together the resources of the Library and the activities of the community by providing space for group meetings and events.  To achieve this purpose, meeting room space is made available to groups for educational, cultural and civic purposes without discriminatory restrictions.

Priority will be given to

  • Programs sponsored by the Library, the Friends of the Library and the Hawthorne Community Library Foundation. 
  • Hawthorne non-profit organizations
  • Passaic County non-profit organizations.
  • Professional or commercial organizations for informational, and/or educational purposes, with Board approval and for a fee.  However, in order to use the meeting room, it is essential that an organization, whether it is a non-profit or for profit group, has insurance coverage of its own. 

To encourage the cultural life of the community of Hawthorne, meeting room space may occasionally be provided at no charge to organizations that enrich the community by providing exhibitions of music, dance, art and other cultural performances that enhance the lives of community members.  This waiver of fees will occur at the discretion of the Library Board Trustees.

Meeting rooms may not be used for purely social purposes or by private individuals to transact commercial business. The library will not exclude any group based on the subject matter to be discussed or based on the ideas that the group advocates.

The fact that a group is permitted to meet at the Library's facilities does not in any way constitute an endorsement of the groups by the Library or an endorsement of their policies or beliefs. 

Neither the name nor the address of the Library may be used as the official address or headquarters of any organization.

Lectures or seminars by professionals or commercial associations for informational/educational purposes will be permitted at the following rates:

Available Facilities

Meeting Room for 4 hours, including setup/breakdown

Capacity

Fee

Room A+B (Entire Room)

170 people

$200

Room A (Smaller section of Community Room)

80 people

$100

Room B (Larger section of Community Room)

90 people

$125

Room C

30 people

$75

GENERAL RULES

All meetings on Library premises, even those intended mainly for the existing members of a group, must be completely open both to the staff of the Library and to the general public.  

Meeting Rooms will be available will begin no earlier than the normal start time for the Library and end 15 minutes prior to the normal closing time for the day; specifically,

Monday-Thursday9:00 am to 8:45 pm

Friday9:00 am to 5:15 pm

Saturday10:00 am to 4:45 pm

Requests for the use of a meeting room on Sundays and holidays or other times when the Library is closed will be considered at the discretion of the Library Board of Trustees and the Director and may include an additional hourly fee. 

No admission fees may be charged by any group using the meeting room except by the Friends of the Library or the Hawthorne Community Library Foundation (two organizations whose events benefit the Library).  This does not apply to paid registrations for conferences, materials charged for seminars or dues normally collected by organizations that meet at the Library.

Smoking, serving alcoholic beverages and gambling are prohibited.

Doorways must be left free of obstacles.

Nails, screws or other devices, which may mark Library property, are not to be used.  When using art supplies, e.g., markers, glitter, glue, etc., plastic sheeting or newspaper must be used to protect the tables.

Rooms must be clean of all litter when meetings close.

A member of the Library staff must train members of the public who wish to use projection equipment belonging to the Library.  Any individual or group using Library equipment is responsible for any damage to that equipment. 

Any display material must be installed and removed by the members of the organizations. 

Light refreshments may be served in the meeting rooms but must not be carried into other parts of the building.  Kitchenette is available for food preparation.  The kitchenette must be left clean after use.

No printed or promotional materials may be distributed or displayed on Library property for publicity purposes without prior approval of the Program Coordinator.

The Library may not be identified as a sponsor.  No product may be offered for sale unless the sales are part of a program sponsored by the Hawthorne Community Library Foundation or the Friends of the Library since profits from these programs benefit the Library. 

The applicant must assume responsibility for the conduct of the users and for any damage to the building and/or its equipment.   

Failure to abide by the rules may result in cancellation or refusal of future reservations

PROCEDURES FOR APPLICATION

  1. Application for the use of the meeting rooms must be made in writing on a form supplied at the Library a minimum of 30 days before the event.  The initial application to use the meeting room must be made to the Louis Bay 2nd Library Board of Trustees.  Any organization that has previously been approved by the Board may subsequently be approved by the Library Director. 
  2. In consideration of the use of a meeting room, each organization agrees:
  1. It will pay for all damage to any property of the Louis Bay 2nd Library resulting directly or indirectly from the conduct of any member, officer, employee or agent of the organization, or any of its invitees.
  2. It will save harmless and indemnify the Louis Bay 2nd Library from and against any and all liability which may be imposed upon it for any injury to persons or property caused by the organization or any other person in connection with the meeting.
  3. Proof of insurance, in the form of a certificate naming the Library Board of Trustees as an additional insured party, must be provided before approval is granted.
  4. It is understood that the Louis Bay 2nd Library assumes no responsibility whatever for any property placed in the library in connection with a meeting; and that the Louis Bay 2nd Library is hereby expressly released and discharged from any and all liability for any loss, injury or damage to persons or property which may be sustained by reason of a meeting. 
  1. A new Application for Meeting Room & Library Meeting Room Policies use must be filed each year.
  2. If a group wishes to cancel its reservation, it shall immediately notify the Library Program Coordinator not less than twenty-four (24) hours in advance.
  3. The Louis Bay 2nd Library Board of Trustees assigns to the Library Director the right to revoke permission to use a meeting room when he/she deems it necessary.  Upon adequate notice a minimum of forty-eight (48) hours should be given, but may not be if the library is forced to close due to an emergency. 
  4. The Board reserves the right to waive any charges under certain conditions.

Revised: 12-Nov-2014
Approved by the Board of Trustees: Jan-14-2014

Pay Cards

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A paid library card (referred to hereafter as a Pay Card) from the Louis Bay 2nd Library is available for purchase by non-residents, not residing in a BCCLS member community, for an annual non-refundable fee of $250.

Pay Cards expire on the anniversary date of purchase.

Pay Card holders may borrow materials from the Louis Bay 2nd Library only. Reciprocal borrowing privileges from other BCCLS Libraries are not extended to Pay Card holders.

Applicants for non-resident Pay Cards must complete the required application forms and must present valid identification showing current address. It is the responsibility of the Pay Card holder to inform the library of any change in address.

All Pay Card holders utilizing the Louis Bay 2nd Library shall be subject to all terms of use established by the Board of Trustees of the library and all rules and regulations, including, but not limited to, rules regarding conduct, decorum, use of library property, return of library property, payment of charges and fees, including late charges and such other terms of use as may be determined from time to time by the Board of Trustees of the library in its discretion.

Failure to comply with Louis Bay 2nd Library & Community Center policies and procedures may result in revocation of all Pay Card privileges.

Revised: 14-Mar-2018
Approved by the Board of Trustees: 11-Apr-2018

Prospect Park Patrons

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Library Services

The Borough of Hawthorne and the Borough of Prospect Park have entered into an agreement whereby the Louis Bay 2nd Library will be available to residents of Prospect Park.

Getting a Library Card

Register for a card by completing an application and paying the fee at the Clerk's Office in the Borough of Prospect Park

Cards are per household only

Fees

$20.00 per household

$15.00 per household, seniors

Bring the completed application to the Library and we will issue your card

Prospect Park patrons purchasing a card per this agreement are categorized as a Pay Card holder and are subject to the Pay Card Policy

If anyone else in the household wishes to purchase a second card, (s)he must go directly to the Library and the cost will be the regular price of a Pay Card.

Revised: 05-Jun-2018
Approved: 11-Jul-2018

Public PC Access

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The Library has PCs available for public use with Internet connectivity and productivity software like word processing.  A patron must log on with a valid library card or guest pass in order to use these PCs.

Once logged on the Public PCs, all patrons are expected to comply with the Library’s Internet Access Policy.

It is at the Staff’s discretion on a case by case basis to grant extensions above the maximum allowed time per day.

Some terminals are designated as Express Access.  The maximum time allowed at these terminals is 15 minutes with no extensions.

Present a card from the Louis Bay 2nd Library

Louis Bay 2nd Library card holders can access the computers for the maximum amount of time allowed per day

If the patron does not have a library card, he/she will not have access to the Public PCs.

Present a card from another BCCLS Library other than the Louis Bay 2nd Library

Card holders from another BCCLS library other than Hawthorne can access the computers for the maximum amount of time allowed per day.

If the patron does not have a library card, he/she will not have access to the Public PCs.

Have a library card from a library that is in New Jersey but is not the Louis Bay 2nd Library or another BCCLs library

The patron must show photo ID and will be given a guest pass that allows him/her to access the computers for a maximum of one hour per day.

If the patron does not have ID he/she will not have access to the Public PCs.

Are from out of state.

The patron must show photo ID and will be given a guest pass that allows him/her to access the computers for a maximum of one hour per day.

If the patron does not have ID, he/she will not have access to the Public PCs.

Revised: 24-Nov-2014
Approved by the Board of Trustees: 14-Jan-2015

Registration

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ELIGIBILITY FOR A LIBRARY CARD

All residents of Hawthorne, NJ are eligible for a Louis Bay 2nd Library and Community Center card and are
encouraged to take advantage of the offerings of the public library.
This privilege extends to Hawthorne residents and to those owning property in the Borough.  Courtesy Cards may be issued to those employed or attending school in
Hawthorne but not residing in any BCCLS member towns.

Residents of Prospect Park are eligible for a library card that is a Pay Card; the policy regarding
library cards for Prospect Park patrons may be found here.

Courtesy Cards, and Pay Cards are for use only in the Louis Bay 2nd Library.

Proof of eligibility is required at the time of registration.

The Library issues cards to the following age groups:

  • Adult (age 18 and older)
  • Juvenile (age 4 to 17)

To obtain an Adult Card:

  • The following are acceptable forms of identification with a current address:
  • Valid Driver's License
  • Current property tax receipt
  • Utility bill dated within the last month
  • Rental lease or rent receipt

To obtain a Juvenile Card (Traditional):

  • He or she should be present.
  • The child's parent or legal guardian must confirm residency with one of the above mentioned forms of
    identification and co-sign the child's card.
  • The parent/guardian is ultimately responsible for the return of all materials charged out to the
    child and financially responsible for all fines and replacement costs incurred by the child under the age of 18
    years old.  Additionally, the parent or guardian must assure that the
    child will comply with the Library's Code of Conduct.

To obtain a Juvenile Card (Alternate):

  • To facilitate the goal of issuing Louis Bay 2nd Library cards to all Hawthorne High School students,
    the Library will accept our completed and signed Registration Forms from the High School.
  • Once the Registration Form has been received by the Library, it will be evaluated according to the
    following criteria and a card will be issued accordingly:

Existing
Patron Record

Same
Address

Fines >=
$10.00

Replacement
Costs
Billed

Card
Considered

Cost
Incurred

Library Visit
with
ID

N

N/A

N/A

N/A

New

$0.00

no

Y1

Y

Y

Y

Replacement

fines + costs

yes

Y1

Y

Y

N

Replacement

fines

yes

Y1

Y

N3

Y

Replacement

costs

yes

Y1

Y

N3

N

Replacement

$0.00

no

Y1

N

Y

Y

Replacement

fines + costs

yes

Y1

N

Y

N

Replacement

fines

yes

Y1

N

N3

Y

Replacement

costs

yes

Y1

N

N3

N

Replacement

$0.00

no

Y2

N/A

Y

Y

New

fines + costs4

yes

Y2

N/A

Y

N

New

fines4

yes

Y2

N/A

N

Y

New

cost4

yes

Y2

N/A

N

N

New

$0.00

no

1Hawthorne Address

2 non Hawthorne Address

3 Fines < $10.00 will be waived

4 Subject to the policies of the home library on the existing patron
record

The parent/guardian is ultimately responsible for the return of all materials charged out to the child and
financially responsible for all fines and replacement costs incurred by the child under the age of 18 years
old.  Additionally, the parent or guardian must assure that the child
will comply with the Library's Code of Conduct.

Residents' library cards must be renewed every three years.
Courtesy Cards and Pay Cards expire one year from date of issue.
The first card is available at no charge, replacement cards are $3.00 each.  It is the card holder's responsibility to inform the library of any
change in contact information.

Courtesy Cards and Pay Cards may only be used to borrow Hawthorne Library materials.  Library cards must be presented each time a patron wishes to check out or
request materials.   The Library holds borrowers responsible for items
checked out on their card, even if the use is unauthorized. If either part of a borrower's card is lost or stolen
(regular card or keytag), and they notify the library of that fact, they are not held responsible for items borrowed
on their card after the notification date.

Patrons must adhere to the Library's Rules of Conduct or they may be asked to leave the building and/or
forfeit their library card privileges.

Revised: 03-Oct-2016
Approved by the Board of Trustees: 09-Nov-2016

Rules of Conduct

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The Library & Community Center welcomes its patrons to use its materials, services and building in a safe and pleasant environment, conducive to reading and learning.

PARTICIPATING IN ANY ILLEGAL ACTIVITY, OR IN ANY OF THE FOLLOWING ACTIVITIES, IS NOT ALLOWED IN THE BUILDING OR ON THE GROUNDS.

TO MAINTAIN PERSONAL SAFETY, PLEASE DO NOT:

  1. Leave a child who needs care (generally under the age of seven) unattended in the Library & Community Center without adult supervision.
  2. Request or expect staff to protect or monitor children, adults needing care or personal belongings.
  3. Film, photograph or interview patrons in the Library & Community Center, unless approved by the Library Director.
  4. Smoke, strike matches or light lighters within fifty (50) feet of the building.
  5. Bring animals into the Library & Community Center, except service animals to assist patrons with disabilities.
  6. Fail to wear proper attire, including shoes and shirt. (No cleats permitted.)
  7. Skateboard, rollerblade or the like.

TO PRESERVE A PEACEFUL AND PLEASANT ENVIRONMENT, PLEASE DO NOT:

  1. Sleep anywhere in the building.
  2. Harass users or staff, verbally or physically.
  3. Carry a weapon into the Library & Community Center, unless authorized by law.
  4. Use computers to display sexually explicit graphics or materials that are obscene, pornographic, or harmful to minors. (Computer use is first come, first serve)
  5. Engage in disruptive or disrespectful conduct, including loud talking, rude language, making noise, running, pushing, and fighting.
  6. Interfere with another person's use or enjoyment of the Library building, materials or services or with the staff's performance of their duties.
  7. Have offensive bodily hygiene so as to constitute a nuisance to other persons requiring the patron to leave the building.
  8. Talk on cell phones (permitted in Main Lobby only). Do turn off ringers in Library & Community Center.
  9. Play audio equipment so that others can hear it.

TO PROTECT OUR MATERIALS, BUILDING AND GROUNDS, PLEASE DO NOT:

  1. Steal, damage or mark Library materials, premises or equipment.
  2. Misuse the restrooms (e.g., as a laundry or bathing facility).
  3. Use fire exits, except in an emergency.
  4. Open or close windows (which may be performed by staff only).
  5. Move or misuse furniture (e.g., sitting on work surfaces or putting feet on chairs).
  6. Enter non-public areas without permission.
  7. Consume Food anywhere in the library, unless it is expressly approved or provided for a Library program or event
  8. Consume Beverages anywhere other than the main lobby, unless it is expressly approved or provided for a Library program or event.  Beverages must be in a closed container.
  9. Place bicycles anywhere on the grounds other than the bicycle rack.

PATRONS WHO FAIL TO OBSERVE THESE RULES MAY LOSE PRIVILEGES, MAY BE ASKED TO LEAVE THE BUILDING AND GROUNDS AND/OR BE SUBJECT TO POLICE INTERVENTION, INCLUDING ARREST.

Revised: 02-Nov-2020
Approved by the Board of Trustees: 09-Dec-2020

Social Media

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Purpose: This Louis Bay 2nd Library & Community Center's participation in online venues and social media, defined here as any facility for online publication and commentary, including but not limited to blogs, wikis, and social networking sites (e.g. Facebook, Twitter, and Instagram). The Library makes use of these tools to reach out and be more easily accessible to current and potential Library users. Social media allow the Library to meet users where they are, and give staff and public a convenient way to interact and share information, ideas, and opinions on a range of topics related to the Library's mission, collections and services.

Rights and Responsibilities of the Library: The Library's social media sites serve as "limited public forums." The Library sets rules for use of its online venues and social media sites, just as it does for use of its other resources and communications. Comments/posts will be moderated by Library staff for content and relevancy. The Library reserves the right to deny or remove any comments, tags, and/or images that violate the law, the rights of any third party, or Library policies.

The Library is not responsible for the content on the pages of friends, fans, or followers of the Library. The Library does not endorse or review content of third-party sites.

User Responsibilities and Use Restrictions: Users of all ages have the responsibility to protect their privacy and should not post personally identifying information, such as last name, school, age, phone number or address. The Library does not act in place of, or in the absence of, a parent.

Users may not post comments, tags and images that impinge on another's privacy or that may be considered objectionable or inflammatory. Violations include, but are not limited to:

  • off-topic and/or disruptive posts
  • commercial promotions or spam
  • duplicated posts from the same individual
  • threatening  language and personal attacks
  • private, personal information published without consent
  • obscene or libelous content
  • copyright infringement/plagiarized material
  • political advocacy
  • posts that violate laws or Library policies

Cyberbullying: is defined as bullying or harassment that happens online. It can be in the form of an email, text message, game, chat room, or on a social networking site. The Library has zero tolerance for cyberbullying. Anyone using Library computers or wifi in violation of this policy shall lose all privileges for a time to be determined by the Director. Students who violate this policy can and will be reported to the Schools in accords with the School’s Cyberbullying Policy.

Revised: 03-Oct-2016
Approved by the Board of Trustees: 09-Nov-2016

Unattended Minors

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The Louis Bay 2nd Library highly encourages children to use the library so they can develop a love of books, reading, and libraries.

However, the safety and well-being of children left alone in the library or on the library grounds is a serious concern. The library staff does not assume responsibility for the well-being of children left unattended in the library or on the library grounds.

A parent or responsible caregiver 18 years or older must be present in the library or on the library grounds with any child under the age of 10. If a child under the age of 10 is left unattended in the library or on the library grounds, a staff member can call the parent or guardian to pick up the child. If a parent or guardian cannot be reached and/or cannot pick up the child, a staff member can call the police.

If an unattended child under the age of 18 is alone at closing time or in the case of an emergency closing, a staff member will attempt to contact the child's parent or caregiver. Two staff members will remain with the child. If a parent or responsible caregiver does not arrive within 15 minutes after the library's closing time, the police will be notified.

Parents or legal guardians are responsible for the conduct of their minor children (under 18 years of age) in the library or on the library grounds.

Addendum Concerning the Behavior and Supervision of Minors in the Library

When a minor of any age is unattended or under-attended/ignored AND

  • The behavior of the child is disruptive or inappropriate (or)
  • The child refuses to follow the reasonable directions of library staff (or)
  • The child appears to be a danger to himself or others (or)
  • The child appears to be threatened by others (or)
  • The child appears to be ill or upset 

Library staff will attempt to contact the parent or guardian of the child.  In the event that the parent or guardian cannot be located, staff will contact the Hawthorne Police Department.  In the event of an emergency, staff will call 911.

In order to facilitate this policy, the Library will need contact information for the parent/guardians/caregivers for minors, aged 10 through 17, in order for the minor/s to use the Library facilities UNATTENDED.

Parent/Guardians/Caregivers must sign a waiver acknowledging their responsibility for the actions of their children, their understanding and compliance with the Library’s Rules of Conduct, and accurate and complete contact information for the times that their child/ren will be unaccompanied in the Library.

No minors will be allowed in the Library without said waiver signed and on file with the Library.  Once confirmed, minors will receive an identification card indicating that they have permission to be at the Library unattended and understand the policies stated above.  This identification card must be displayed while on Library property, similar to Hawthorne’s policy #5517 – School District Issued Student Identification.

Minors will not be allowed access without this identification card if unaccompanied by a parent/guardian/caregiver.

Alternatively, a digital representation of his identification card as displayed on his phone or other digital device will also be accepted.

In lieu of the card, on the occasion that the minor forgets his card, school identification or other government identification can be used, as a courtesy, one time, to look up the child’s status and confirm that he has the waiver on record.

If this occurs, said minor will be given a temporary identification that must be displayed.

Revised:
Approved by the Board of Trustees: 12-May-2004

Volunteer Policy

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Purpose: The Louis Bay 2nd Library encourages volunteers to supplement the efforts of paid library staff to provide quality library collections, services and programs; serve as a method for area residents to become familiar with the library; and create opportunities for individuals to feel personal satisfaction while performing a valuable service for the community.

  1. A volunteer is a person who performs tasks for the Louis Bay 2nd Library without wages, benefits or compensation of any kind. Examples include members of Boards, such as the Board of Trustees, Hawthorne Community Library Foundation and Friends of the Louis Bay 2nd Library. There are also service volunteers who do work for the Library and function in ways similar to staff.
  2. Service volunteers are recognized by the public as representatives of the library and shall be guided by the same work and behavior codes as employees.
  3. The Borough of Hawthorne does not provide workers compensation coverage for volunteers.
  4. Service volunteers who work on a regular basis or at the Library building will fill out volunteer information registration forms which will be kept on file in Library Administration. Minor children may only work as volunteers with the consent of a parent or legal guardian.
  5. Service volunteers may be subject to background checks at the discretion of the director both before they begin work and at any point while performing volunteer duties.
  6. All work performed by service volunteers is to be supervised by library staff.
  7. Volunteer status is solely at the discretion of the Louis Bay 2nd Library.

Approved: January 2008

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